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This packet includes:
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Welcome GradCity Travelers!
Thank you for choosing GradCity for your Senior Trip! We're thrilled to be your travel provider, ready to deliver an incredible experience and create memories that will last a lifetime. This set of travel documents includes crucial travel details and essential information for your trip. Each member of your group should have their own set of travel documents.
Before your Trip:
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Verify your account information -
make sure your full legal name is in your account as shown on your passport to avoid change fees and/or denied boarding.
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Passport:
A valid passport is required for international air travel.
Please make sure your passport is valid and in good condition.
Any questions on passports can be answered here.
- Bring two (2) photocopies of your passport for hotel check-in and as a safety precaution.
- Do not pack your passport in your checked bag.
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GradCity Code of Conduct:
All travelers and a legal parent/guardian must print and sign this document before traveling on their GradCity trip.
This form must be turned in at the time of orientation/check-in.
You can find the form here.
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Security Deposit Authorization Form:
Some resorts will allow students to put the required refundable security deposit on a parent/non-present card
if a Credit Card Authorization Form is filled out prior and presented at check-in.
Please check here to see if your resort allows this and/or to obtain the form.
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Credit/Debit Cards:
If you plan to use your credit or debit card during your international vacation,
we recommend you call your bank/credit card company prior to your departure to inform them you
will be traveling abroad.
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International Phone Plans:
If you would like to have an international phone plan and/or data during your stay,
please contact your phone carrier before your departure.
Travel Safe, Break Smart
BreakSmart is designed to educate students to make smart decisions before,
during, and after their travel experience.
BreakSmart guidelines are provided to students before travel and are reiterated
during their Welcome Orientation and in the arrival packets,
they receive at their destination.
BreakSmart GradCity: https://gradcity.com/breaksmart/
- Bring two (2) photocopies of your passport for hotel check-in and as a safety precaution.
- Do not pack your passport in your checked bag.
Travel Safe, Break Smart
BreakSmart is designed to educate students to make smart decisions before,
during, and after their travel experience.
BreakSmart guidelines are provided to students before travel and are reiterated
during their Welcome Orientation and in the arrival packets,
they receive at their destination.
BreakSmart GradCity: https://gradcity.com/breaksmart/
BreakSmart GradCity: https://gradcity.com/breaksmart/
YOU MUST BRING EACH VOUCHER WITH YOU WHEN YOU TRAVEL!
- Outbound & Inbound Flight Vouchers: Please review these vouchers to ensure you are aware of your flight itinerary
- Check-In/TSA Pre-Check/Loyalty Numbers:
- GradCity flights are booked with group space. Check-in must take place at the airport with the airline ticket agent. You are not able to check-in ahead of time.
- Furthermore, GradCity is unable to add Global Entry/TSA Pre-check information or link your loyalty number to your ticket.
- You can add your loyalty number to your individual ticket at the time of check-in or keep your boarding passes/indivdual ticket numbers to submit to the airline upon your return, to receive credit for the flight(s).
- Baggage Allowance and Fees: Please note that most airlines now charge a fee for checked baggage, and some for a carry-on based on ticket class purchased. Please check your flight vouchers below for any specific baggage inclusions or contact your assigned airline carrier for baggage fees.
- Hotel Voucher: Please present your Hotel Voucher at the front desk for check-in at your hotel.
- Outbound & Inbound Transfer Vouchers: You will need to proceed through immigration, baggage claim, and customs to then meet our staff/transfer team outside the arrivals terminal. Our team will be wearing red GradCity shirts and/or have GradCity signage. The transfer company will provide you transportation to and from the airport in your destination.
- Options Voucher: Options are any additional passes, excursions, or package extras you may have pre-purchased.
- Please present your Options Voucher to GradCity Staff at your arrival orientation to receive information on your pre-purchased options.
- If you have not pre-purchased any options prior to arrival, you may be able to purchase them at the orientation. We encouraged to pre-purchase the optional excursion packages as these events can sell out and may increase in price.